Exhibition Stand Design & Hire

Fully Managed Exhibition Stand Design and Hire

Display Wizard's exhibition stand design and hire service is for exhibitors who want a professionally designed stand without coordinating the structure, graphics, flooring, lighting, furniture, documentation, installation and breakdown through multiple suppliers.

The service combines stand design, hired structural elements and on-site delivery with project management from the initial brief through to the finished stand.

How Much Does an Exhibition Stand Cost?

Display Wizard currently uses fixed square-metre pricing for its bespoke exhibition stand design and hire service:

• 0-12m²: £429 per m²

• 13-24m²: £379 per m²

• 25m² and above: £349 per m²

For example, a 3m x 3m stand is 9m², a 4m x 4m stand is 16m² and a 6m x 5m stand is 30m².

The final project can still be affected by the venue, event location and requirements outside the standard package, so the complete specification should be confirmed before booking.

What Is Included?

The standard service includes the main elements needed to turn an empty exhibition space into a finished branded stand, including:

• Structural hire for the agreed stand design

• Full-colour graphics to visible walls

• Raised floor

• Choice of carpet or vinyl

• Lighting and cable management

• Furniture hire

• Project management

• Health and safety and risk-assessment documentation

• Build and breakdown

• 3D visual of the proposed stand

• TV screens up to 55 inches within the standard package

Structural elements up to 3m high are included within the standard specification. Taller structures, larger screens and requirements outside the normal package are quoted separately.

What Should I Include in My Exhibition Stand Brief?

A good brief helps the design team produce a more relevant layout and quote. Before requesting a design, gather:

• Event name and venue

• Exhibition dates

• Exact stand dimensions

• Number and position of open sides

• Maximum permitted build height

• Main objectives for the stand

• Required meeting or demonstration areas

• Storage requirements

• Screen, AV and power requirements

• Furniture requirements

• Brand guidelines and key messages

• Artwork availability

• Any venue or organiser restrictions

• Target budget and decision deadline

If the organiser has supplied a technical manual or stand regulations, include these as early as possible.

Choosing the Right Stand Size

Start with the floor space allocated by the organiser and think about what needs to happen inside the stand.

A compact 3m x 3m stand can work well for a focused branded space with a counter and small meeting area. Larger footprints such as 4m x 4m, 6m x 4m or 6m x 5m give more room for visitor circulation, product demonstrations, multiple screens, storage and seating.

The number of open sides also matters. A corner stand may need a different design from an inline stand with the same floor area.

How the Design and Build Process Works

1. Share the event, stand dimensions, objectives and practical requirements.

2. The exhibition team develops the proposed layout and specification.

3. You receive a 3D visual showing the proposed stand.

4. The design is refined using your feedback and final artwork.

5. Production and venue documentation are prepared.

6. Display Wizard manages delivery, installation and final handover.

7. After the event, the stand is dismantled as part of the managed service.

This approach is designed for exhibitors who want one team responsible for the project from concept through to breakdown.

Bespoke Design Without a One-Off Bespoke Build

The Vision exhibition system uses reusable modular aluminium hardware to create custom layouts rather than relying on a one-use timber build for every event.

This allows curved walls, graphics, flooring, lighting, screens and furniture to be combined into a stand tailored to the event while retaining the efficiency of a modular hire system.

For inspiration, browse the existing exhibition stand galleries on this page before submitting your brief.

Planning for Venue Requirements

Every exhibition venue and organiser can have its own rules covering stand height, electrics, rigging, access, build times and health and safety documentation.

Confirm the technical requirements as soon as your stand space is booked. Supplying the organiser's manual early helps avoid redesigns or additional costs later in the process.

When to Start Planning

Begin the stand-design process as soon as the exhibition space and dimensions are confirmed.

The time required depends on the stand size, design complexity, artwork, venue approvals and production requirements. Starting early gives more time for design revisions, technical checks and artwork approval before the build date.

Requesting a Quote

To receive the most useful proposal, provide the event, stand size, open sides, objectives, required features and any available organiser documentation when requesting a callback.

The team can then assess the brief against the fixed-price structure and identify anything that needs to be quoted separately.