Feeling prepared for your upcoming exhibition? With so much pressure on every little detail of your stand, forgetting just one little thing can derail your plans!

To help you remember all the things you’ll need, we’ve come up with this comprehensive last-minute exhibition checklist.

The points below in red are essential for any exhibition, whilst the orange points are optional depending on your requirements.

Scroll to the bottom of the page for a free printable download to send to your marketing manager!


Used the event hashtag on social media to promote yourself

Filled out your online/trade show guide exhibitor profile

Supplied giveaways/branded promotional items for your stand

Briefed your staff with a pitch for the show

Produced Marketing literature (lots of!)

Branded clothing for your team

Sent an email to your contact list letting them know you'll be at the show

Created an exclusive stand offer






First Aid Box




Stapler & Staples

Exhibition Stand & Extras

Shell Scheme?

Sent in name panel info

Supplied cleaning equipment (mini vacuum, cleaning spray etc.)

Ordered printed graphics to dress the stand

Ordered your display stand/s

Pre-assembled your display stand/s

Supplied AV equipment + media to play (test playback first)

Ordered internet for your stand

Space-Only Stand?

Discussed handover details with your contractor (when stand will be finished etc.)

Ordered stand electrics (if contractor not doing so)

Filled out risk assessment (if contractor not doing so)

Supplied AV equipment (if required) + media to play (test playback first)

Ordered internet for your stand

Supplied cleaning equipment (mini vacuum, cleaning spray etc.)


Arranged travel for you and your team including parking

Arranged insurance (are your workforce covered for trade events?)

Booked accommodation for you and your team

Supplied snacks & refreshments for your team

Lead Capture

Packed plenty of business cards

Supplied lead capture tool (business card scanner, enquiry form etc.)

Supplied tablets or laptops